Most contractors know about the AIA G702 and G703 forms. But they’re just part of the bigger billing picture. From invoices to the Schedule of Values (SOV), AIA billing documents provide the structure that keeps cash flow and project tracking transparent.

This guide explains how these forms fit together — and how software like PAYearned helps contractors manage them seamlessly.

What Are AIA Billing Forms?

  • AIA billing forms are standardized documents designed to streamline construction payment applications. They typically include:
  • G702 Application for Payment
  • G703 Continuation Sheet
  • Change Orders
  • Schedule of Values documenting cost breakdowns
  • By using these forms, contractors give owners and architects a clear, consistent billing structure.

The Role of the Schedule of Values (SOV)

  • Lists each division of work.
  • Assigns a dollar value to each task.
  • Tracks percentage complete and payments earned.
  • Without an accurate SOV, AIA forms are incomplete. Owners, banks, and architects rely on it to confirm that billing aligns with project progress.

AIA Invoice Forms vs. Standard Invoices

  • It ensures that every billed item matches the agreed contract and project progress.
  • This reduces disputes and makes approval faster.

Common Issues with Billing Documents

  • Inconsistent SOV breakdowns between contractors and owners.
  • Manual errors on PayApps.
  • Delays in approvals due to unclear documentation.

How PAYearned Simplifies the Full Billing Process

  • Build and manage Schedule of Values digitally.
  • Generate PayApps linked to SOV.
  • Automate all calculations including retainage and materials stored.
  • Submit professional, accurate and consistent billing packets.

FAQ

  • Q1: What is a Schedule of Values in construction billing? → It’s a line-item breakdown of project costs used to justify progress payments.
  • Q2: How do AIA forms differ from regular invoices? → They tie directly into AIA pay apps (G702/G703) and the SOV, ensuring accuracy and compliance.
  • Q3: Do all contractors need to use AIA billing forms? → Not always, but many owners and architects require them for clarity.
  • Q4: Can billing software manage invoices and SOVs? → Yes — PAYearned automates billing forms, PayApps, and SOVs together.
  • Q5: What’s the advantage of digital billing vs. paper forms? → Digital tools save time, reduce errors, speed up approvals, and build trust & credibility.

Conclusion & Call to Action

AIA billing forms, PayApps, and the Schedule of Values are essential for accurate progress billing. But managing them manually is a recipe for delays, loss of trust and future business.

👉 Signup with PAYearned today for free and simplify every step of your billing process.

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PAYearned software is an independent product and has not been developed, endorsed, or approved by the American Institute of Architects (AIA) or ACD Operations, LLC.